Administrative Specialist 2 (Operations Division)
New Jersey Courts New Jersey Courts Woodbury, NJ Woodbury, NJ Full-time Full-time $48,134 - $78,860 a year $48,134 - $78,860 a year 1 day ago 1 day ago 1 day ago Description When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service.
You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.
We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day.
We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY:
The salary range for this position is $48,134.
11 to $78,859.
72 for Schedule A, and $48,134.
11 to $74,916.
73 for Schedule B.
For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to June 3, 2014, are considered Schedule A.
Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
Travel within the tri-county vicinage will be required.
This position may be reassigned to another county within the vicinage.
Should another position become available within the next five months of the closing date of this recruitment, the applicant pool from this posting may be used to fill additional positions.
REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings.
To participate in this program, you will be required to have high speed home internet access.
Example of Duties Vicinage 15 Cumberland, Gloucester, and Salem Counties, is seeking a well-organized individual with excellent customer service, time management, communication, and interpersonal skills to work as an Administrative Specialist 2 in the Operations Division.
The selected candidate will maintain the confidentiality of court matters; be adaptable to changing priorities; and be able to multi-task in a fast paced, ever-changing environment.
This position will serve as the Vicinage Transcripts Coordinator and is the primary point of contact between the Judiciary and the public in the day-to-day processing of transcript requests for the entire Vicinage.
Under the direction of the Operations Division Manager, or other supervisory personnel, the successful candidate will be responsible for the centralized processing of all non-appeal transcript requests and requests for court audio recordings; ensuring customers receive their requests within required timeframes set by the court; conducting research in various court computer systems; isolating court hearings on the Court Smart digital recording system, processing transcript requests in the Appellate Transcript & Official Court Reporters Management System (ATOMS); communicating with and assigning requests to transcription agencies; providing attorneys and court users with the relevant information in order to finalize the request; ensuring tapes/CDs and/or video recordings of court proceedings are properly stored and maintained; maintaining sound recording equipment in courtrooms; maintaining required physical and electronic records for the unit and files related to processing requests; providing technical assistance in Court Smart and with court room sound recording equipment.
Other duties include, but are not limited to, suggesting improvements in operating procedures, work processes and unit operations; collecting data and compiling records and reports utilizing Excel spreadsheets; composing correspondence; participating in team or work unit meetings; and scheduling meetings and appointments.
The individual must possess strong attention to detail and organizational skills including planning, time management, scheduling, coordinating resources and meeting deadlines.
Performs other related duties as required.
NOTE Physical Ability:
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching.
The selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.
Qualifications Graduation from an accredited college or university with a bachelor's degree.
Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Applicants who are approaching their anticipated graduation date may apply.
If selected, the applicant must complete their degree no later than their start date.
Education Note:
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
(See www.
naces.
org/members.
html) Supplemental Information Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work:
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note:
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law:
Pursuant to N.
J.
S.
A.
52:
14-7 (L.
2011, Chapter 70), also known as the New Jersey First Act, all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of:
the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.
The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-855-524-5627 (toll free call) Monday through Friday, 8:
00 AM to 5:
00 PM Pacific Standard Time (PST).
Estimated Salary: $20 to $28 per hour based on qualifications.
You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.
We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day.
We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY:
The salary range for this position is $48,134.
11 to $78,859.
72 for Schedule A, and $48,134.
11 to $74,916.
73 for Schedule B.
For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to June 3, 2014, are considered Schedule A.
Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
Travel within the tri-county vicinage will be required.
This position may be reassigned to another county within the vicinage.
Should another position become available within the next five months of the closing date of this recruitment, the applicant pool from this posting may be used to fill additional positions.
REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings.
To participate in this program, you will be required to have high speed home internet access.
Example of Duties Vicinage 15 Cumberland, Gloucester, and Salem Counties, is seeking a well-organized individual with excellent customer service, time management, communication, and interpersonal skills to work as an Administrative Specialist 2 in the Operations Division.
The selected candidate will maintain the confidentiality of court matters; be adaptable to changing priorities; and be able to multi-task in a fast paced, ever-changing environment.
This position will serve as the Vicinage Transcripts Coordinator and is the primary point of contact between the Judiciary and the public in the day-to-day processing of transcript requests for the entire Vicinage.
Under the direction of the Operations Division Manager, or other supervisory personnel, the successful candidate will be responsible for the centralized processing of all non-appeal transcript requests and requests for court audio recordings; ensuring customers receive their requests within required timeframes set by the court; conducting research in various court computer systems; isolating court hearings on the Court Smart digital recording system, processing transcript requests in the Appellate Transcript & Official Court Reporters Management System (ATOMS); communicating with and assigning requests to transcription agencies; providing attorneys and court users with the relevant information in order to finalize the request; ensuring tapes/CDs and/or video recordings of court proceedings are properly stored and maintained; maintaining sound recording equipment in courtrooms; maintaining required physical and electronic records for the unit and files related to processing requests; providing technical assistance in Court Smart and with court room sound recording equipment.
Other duties include, but are not limited to, suggesting improvements in operating procedures, work processes and unit operations; collecting data and compiling records and reports utilizing Excel spreadsheets; composing correspondence; participating in team or work unit meetings; and scheduling meetings and appointments.
The individual must possess strong attention to detail and organizational skills including planning, time management, scheduling, coordinating resources and meeting deadlines.
Performs other related duties as required.
NOTE Physical Ability:
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching.
The selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds.
Qualifications Graduation from an accredited college or university with a bachelor's degree.
Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Applicants who are approaching their anticipated graduation date may apply.
If selected, the applicant must complete their degree no later than their start date.
Education Note:
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
(See www.
naces.
org/members.
html) Supplemental Information Driver's License:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work:
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note:
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law:
Pursuant to N.
J.
S.
A.
52:
14-7 (L.
2011, Chapter 70), also known as the New Jersey First Act, all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of:
the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.
The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice NeoGov applicant support at 1-855-524-5627 (toll free call) Monday through Friday, 8:
00 AM to 5:
00 PM Pacific Standard Time (PST).
Estimated Salary: $20 to $28 per hour based on qualifications.
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